MEETING REQUIREMENTS AND MEMBER OBLIGATIONS

ICIC Charter Meeting Requirements and Member Obligations

Obligation to attend the General Meetings:

If an Organizational Member is not represented at two successive ICIC General Meetings, its membership will cease
pending Executive Committee review. Normal membership application may be required before further participation
is possible.

Participation in General Meetings:
Participation in General Meetings is normally limited to those members who are contributing information
as an author or co-author of a presentation to be given at the meeting. With the approval of a majority of
the Executive Committee Officers, this requirement may be waived. Moreover, with the approval of the
Officers, a Principal Contact or a Member of the Executive Committee may invite someone to participate
in a meeting without applying for membership, provided that the invited participant makes a presentation
and agrees to abide by the ICIC rules regarding meetings:
These include:

  • General Meetings of the ICIC will be held at intervals of approximately every 12 – 18 months. The
    language of the meetings will be English.

  • At each General Meeting, the Executive Committee will recommend the dates and location for the
    subsequent General Meeting to the members.

  • Each General Meeting will last approximately two (2) – three (3) days, one (1) – two (2) days of which
    typically will be devoted to technical discussions/presentations in workshop format and one (1) to two (2)
    days devoted to open presentations.

  • Attendance at the open session will be by member invitation (with advanced notification to the Executive
    Committee) and may include interested technical experts, researchers, managers, or sponsors.

  • Attendance in the “technical workshop” will include ICIC members and individuals who have unique or
    specialized information applicable to irradiated concrete research. The Technical Area Coordinators, in
    coordination of the Executive Committee, will invite these individuals provided that the invited participant
    makes a presentation and agrees to abide by the ICIC rules regarding confidentiality and dissemination of
    information (Section 3). Each presenter is required to provide a complete electronic copy of the
    presentation to the organizing committee for the meeting record (Section 3). In special circumstances, a
    Principal Contact may request a non-member attend without presentation, which also must be approved by
    the Officers. In this case, an attendee will not be given copies of the presentations. (Section 2.1.5)

  • A meeting of the Executive Committee will normally precede each General Meeting. Additional meetings of the Executive Committee and the various Task Groups will be held on an as-needed basis.